Onboarding Executive

Role Purpose

The Onboarding Executive is responsible for managing and coordinating the end-to-end onboarding process for new hires, ensuring a smooth, compliant, and engaging joining experience. The role works closely with HR, recruitment, PRO, IT, and department heads to ensure timely documentation, induction, and employee readiness.

Key Accountabilities

• Manage end-to-end onboarding activities for new hires (local and international).

• Coordinate with recruitment, HR, PRO, and hiring managers to ensure timely joining.

• Prepare and verify onboarding documentation (offer letters, contracts, policies, NDA, etc.).

• Ensure compliance with UAE labor laws, company policies, and internal procedures.

• Coordinate visa, medical, Emirates ID, and other joining formalities with PRO team.

• Conduct or support employee induction and orientation programs.

• Maintain accurate employee records in HRMS and personnel files.

• Act as the primary point of contact for new joiners during the onboarding phase.

• Track onboarding progress and resolve issues or delays proactively.

• Support HR operations and employee engagement initiatives as required.

Qualifications, Experience, Knowledge & Skills

• Bachelor’s degree in Human Resources, Business Administration, or related field.

• 3–5 years of experience in HR onboarding, HR operations, or recruitment support.

• Strong knowledge of UAE labor laws and onboarding procedures is preferred.

• Experience working with HRMS and MS Office (Excel, Word, Outlook).

• Excellent communication and interpersonal skills.

• Strong organizational skills with attention to detail.

• Ability to handle multiple joiners and meet tight deadlines.

• Professional, proactive, and service-oriented approach.