Material Coordinator

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Date: 14 Nov 2025

Location: Dubai

Company: Innovo Group

Role Purpose

Key Accountabilities

 

  • Material Indents & Requirements
    • Liaise with the Project Director (PD) or Project Manager (PM) to determine material requirements for the site.
    • Prepare indents for the necessary materials, ensuring timely and accurate requisitions.
  • Follow-Up on Purchase Orders
    • Coordinate with the procurement department to track the purchasing orders and ensure that materials are ordered as per the site’s needs.
  • Supplier Coordination for Delivery
    • Communicate with suppliers to ensure timely delivery of materials, aligning with the site schedule and requirements.
  • Material Receipt & Verification
    • Receive materials delivered to the site, cross-check with the purchase order, and verify the quantity and quality based on the delivery note.
  • Quality Control
    • Collaborate with the QA/QC department to arrange material inspections when necessary, ensuring compliance with project specifications.
  • Material Storage & Organization
    • Properly stack and store materials in the designated storage area, maintaining organisation and easy accessibility.
    • Ensure materials are stored in accordance with safety and environmental regulations.
  • Material Rejection & Returns
    • Reject materials that do not meet the required specifications, prepare return notes, and coordinate with suppliers for returns or replacements.
  • Receipt Note Preparation
    • Prepare accurate receipt notes for all materials received, ensuring that all details are recorded correctly.
  • Submit Documentation to Accounts
    • Submit the receipt notes or return notes to the accounts department for processing and record-keeping.
  • Material Receipt Notification
    • Notify the site management team when materials are received and ready for use.
  • Material Issuance
    • Issue materials to the site as per request, ensuring proper documentation through the preparation of issue notes with supporting records.
  • Stock Verification & Reporting
    • Conduct monthly physical stock verification to tally the book stock with the actual physical stock. Prepare and submit stock verification reports to management.
  • Inventory Management System
    • Update and maintain inventory records in the inventory management system, ensuring accuracy and availability of data for stock levels, material movement, and usage.
  • Material Reordering
    • Monitor stock levels to identify when materials need to be reordered and prepare reordering requests to avoid shortages.
  • Safety Compliance
  • Coordination with Other Departments
  • Supplier Evaluation
  • Reporting and Documentation

 

Qualifications, Experience, Knowledge & Skills

The successful candidate profile will

  • Proven experience as a Storekeeper in a construction company or a similar role.
  • Knowledge of inventory management, material handling, and storage practices.
  • Familiarity with quality control processes and construction material specifications.
  • Proficient in using inventory management software and Microsoft Office.
  • Strong organizational skills with attention to detail
  • Have an education background of Diploma
  • Have 5 of years of experience

 

Experience and Professional Qualifications

  • Effective communication and coordination skills.
  • Ability to work independently and as part of a team.
  • Time management and the ability to prioritize tasks.

Problem-solving skills to handle material discrepancies and quality issues.