Material Coordinator

Role Purpose

Key Accountabilities

• Material Indents & Requirements
  • Liaise with the Project Director (PD) or Project Manager (PM) to determine material requirements for the site.
  • Prepare indents for the necessary materials, ensuring timely and accurate requisitions.
• Follow-Up on Purchase Orders
  • Coordinate with the procurement department to track the purchasing orders and ensure that materials are ordered as per the site’s needs.
• Supplier Coordination for Delivery
  • Communicate with suppliers to ensure timely delivery of materials, aligning with the site schedule and requirements.
• Material Receipt & Verification
  • Receive materials delivered to the site, cross-check with the purchase order, and verify the quantity and quality based on the delivery note.
• Quality Control
  • Collaborate with the QA/QC department to arrange material inspections when necessary, ensuring compliance with project specifications.
• Material Storage & Organization
  • Properly stack and store materials in the designated storage area, maintaining organisation and easy accessibility.
  • Ensure materials are stored in accordance with safety and environmental regulations.
• Material Rejection & Returns
  • Reject materials that do not meet the required specifications, prepare return notes, and coordinate with suppliers for returns or replacements.
• Receipt Note Preparation
  • Prepare accurate receipt notes for all materials received, ensuring that all details are recorded correctly.
• Submit Documentation to Accounts
  • Submit the receipt notes or return notes to the accounts department for processing and record-keeping.
• Material Receipt Notification
  • Notify the site management team when materials are received and ready for use.
• Material Issuance
  • Issue materials to the site as per request, ensuring proper documentation through the preparation of issue notes with supporting records.
• Stock Verification & Reporting
  • Conduct monthly physical stock verification to tally the book stock with the actual physical stock. Prepare and submit stock verification reports to management.
• Inventory Management System
  • Update and maintain inventory records in the inventory management system, ensuring accuracy and availability of data for stock levels, material movement, and usage.
• Material Reordering
  • Monitor stock levels to identify when materials need to be reordered and prepare reordering requests to avoid shortages.

Qualifications, Experience, Knowledge & Skills

• Proven experience as a Storekeeper in a construction company or a similar role.
• Knowledge of inventory management, material handling, and storage practices.
• Familiarity with quality control processes and construction material specifications.
• Proficient in using inventory management software and Microsoft Office.
• Strong organizational skills with attention to detail
• Have an education background of any graduation 
• Have five years of minimum experience

Experience and Professional Qualifications

• Effective communication and coordination skills.
• Ability to work independently and as part of a team.
• Time management and the ability to prioritize tasks.

Problem-solving skills to handle material discrepancies and quality issues.