Document Controller

Role Purpose

The Document Controller is responsible for managing, controlling, tracking, and maintaining all project-related documents within the Operations Department. The role ensures that engineering, technical, commercial, QA/QC, HSE, procurement, and project correspondence documents are properly controlled, distributed, archived, and readily accessible throughout the project lifecycle. 

Key Accountabilities

•    Maintain and update project document control systems and registers.  
•    Manage the receipt, distribution, tracking, and filing of all project documents.  
•    Control revisions and ensure the latest approved documents are available to project teams.  
•    Prepare and issue transmittals, correspondence, and document status reports.  
•    Coordinate with project teams, consultants, clients, and subcontractors regarding document submissions and approvals.  
•    Maintain records of shop drawings, material submittals, RFIs, method statements, inspection requests, and as-built documents.  
•    Monitor document approval status and follow up on outstanding submissions.  
•    Ensure compliance with company procedures, client requirements, and document control standards.  
•    Support project close-out activities by compiling and archiving final project documentation.  
•    Ensure confidentiality, accuracy, and accessibility of all project records. 

Qualifications, Experience, Knowledge & Skills