Administration Officer

Role Purpose

To provide administrative and coordination support to the Talent Acquisition team, ensuring efficient recruitment operations, interview scheduling, candidate communication, and onboarding coordination.

Key Accountabilities

• Talent Acquisition Administration

  • Provide administrative support to the Talent Acquisition team
  • Support day-to-day recruitment operations and ensure smooth coordination across hiring activities

  Interview Coordination and Scheduling

  • Coordinate and schedule interviews with candidates, hiring managers, and stakeholders
  • Manage interview calendars, meeting invitations, and recruitment schedules

  Candidate Communication

  • Maintain professional and timely communication throughout the recruitment process
  • Support candidate engagement and positive recruitment experience

  Recruitment Records and Database Management

  • Ensure all recruitment documentation is accurately maintained electronically and/or physically
  • Maintain confidentiality and accuracy of candidate information

  Onboarding Coordination

  • Assist in onboarding formalities including visa documentation collection, and joining processes
  • Coordinate with internal departments for onboarding requirements such as IT access, access cards, and workstation allocation

  HR Administrative Support

  • Assist in preparing recruitment reports, letters, and HR documentation when necessary
  • Maintain organized filing systems and HR records

  Compliance and Process Adherence

  • Ensure recruitment and onboarding activities comply with company policies and UAE labor regulations
  • Maintain confidentiality and professionalism in handling employee and candidate information
  • Support adherence to recruitment processes, timelines, and service standards

  Continuous Improvement

  • Support process improvement initiatives within the Talent Acquisition function
  • Contribute ideas to improve recruitment coordination, communication, and operational efficiency

  Innovation & Value Creation

  Encourage innovative thinking to enhance outcomes and reduce costs without compromising quality.

Qualifications, Experience, Knowledge & Skills

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 2–4 years of experience in Talent Acquisition or HR Administration
• Strong communication and coordination skills
• Proficiency in Microsoft Office applications, especially Excel and Outlook
• Experience using HRMS systems is an advantage
• Well organized with strong attention to detail
• Ability to handle multiple tasks and work under pressure
• Presentable, professional, and able to maintain confidentiality