Purchasing Specialist

Role Purpose

The Purchasing Specialist is responsible for sourcing, negotiating, and purchasing materials, equipment, and services required for construction projects. The role ensures that all purchases are made in a timely, cost-effective manner while maintaining quality standards and compliance with company policies and project requirements.

Key Accountabilities

• Source, evaluate, and select suppliers and subcontractors based on price, quality, service, and delivery capabilities.
• Prepare and issue requests for quotations (RFQs), purchase orders (POs), and contracts.
• Negotiate terms and conditions, pricing, and delivery schedules with vendors.
• Ensure timely delivery of materials and equipment to construction sites.
• Coordinate with project managers, engineers, and site teams to determine material specifications and timelines.
• Maintain and update supplier databases, price lists, and procurement records.
• Monitor supplier performance and resolve issues related to delays, quality, or discrepancies.
• Review and verify invoices against purchase orders and delivery notes.
• Support in the development and implementation of procurement strategies and cost-saving initiatives.
• Ensure all procurement activities comply with company policies, legal regulations, and project budgets.

Qualifications, Experience, Knowledge & Skills

• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field.
• 3–5 years of experience in procurement, preferably within the construction or contracting industry.
• Strong knowledge of construction materials, equipment, and suppliers.
• Proficiency in ERP systems and MS Office (Excel, Word, Outlook).
• Excellent negotiation, communication, and analytical skills.
• Strong attention to detail and ability to manage multiple priorities under tight deadlines.
• Familiarity with local and international sourcing is a plus.