Senior Document Controller

Role Purpose

To lead project document control activities for infrastructure works (roads, utilities, drainage, and marine works where applicable), ensuring accurate registration, distribution, revision control, and timely submission/return of project documents (drawings, RFIs, submittals, correspondence and close-out dossiers) in line with contract requirements and Innovo standards.

Key Accountabilities

• Establish and manage the project document control system and workflows (Aconex/Asite/Procore/SharePoint or project-specific platform), ensuring compliance with client/consultant requirements.
• Maintain master registers for infrastructure deliverables: drawings, shop drawings, material submittals, method statements, RFIs, NCRs, MIR/WIR, correspondence, and transmittals.
• Control document numbering, templates, distribution matrices, and approval workflows; ensure correct stakeholder routing and timely turnaround.
• Manage full revision control: ensure only latest approved revisions are issued to site; archive superseded documents and maintain traceability.
• Coordinate submission schedules with Technical, QA/QC, Planning and Construction teams to meet programme-driven deliverable dates (e.g., IFC drawings, utilities NOCs, inspection packs).
• Register and distribute incoming/outgoing client/consultant correspondence, ensuring proper filing, action assignment, and follow-up for responses.
• Support infrastructure interface documentation (utility diversion records, permits, traffic management approvals, test results, as-built/redlines, handover requirements).
• Compile and maintain close-out documentation: as-built dossiers, test packs (compaction, concrete, asphalt, pressure testing, CCTV where applicable), warranties, manuals, permits/NOCs, and completion certificates.
• Conduct periodic audits on document registers and site copies to confirm compliance and prevent rework caused by incorrect revisions.
• Provide weekly reporting on document status (overdue approvals, pending responses, submission volumes, ageing), highlighting risks to programme.
• Train and guide junior document controllers and ensure consistent filing discipline across multiple infrastructure sites/projects.

Qualifications, Experience, Knowledge & Skills

• Diploma/Bachelor’s preferred (Business Administration, Engineering, or related)
• 7+ years’ experience in document control, with strong exposure to infrastructure projects (roads/utilities/drainage; marine advantageous)
• Proven experience leading project registers and managing high-volume submissions and approvals with client/consultant systems
• Strong knowledge of transmittals, distribution matrices, numbering systems, and close-out dossier compilation
• Strong English communication; UAE/GCC experience preferred